Creating and managing data forms

To create a data form inside your Application builder,

  1. Go to Forms > Data forms > Create a data form.
  2. Enter the data form name. You can also optionally add a description and category to help you organize and find your data form later.
  3. Click Create.

Building a data form

After creating a data form, you'll land on the data form editor screen. The basic form, views, reports, roles, and settings are handled on the left side of the editor. The form appears on the center and the basic and advanced fields are provided on the right side of your editor. You can either click within the form or drag and drop the fields onto the form directly. Once the form is set up, click Save to make it available inside the application.

Renaming, duplicating, and archiving a data form

To rename your data form, click the More options button () on your data form. Click Rename. Change your form's name and description. Follow the similar steps to Duplicate and Archive a data form. When you duplicate a data form, all the fields associated with the original data form are also copied.

Finding a data form

The data forms gallery contains all the data forms you create. Use the search bar to find a specific data form by name quickly.


1. What are the various soft limits in Kissflow forms?

Ans) To improve performance and ensure efficient use of resources, Kissflow has put up the following restrictions on each data form:

  • A maximum of 1000 fields per data form.

  • A default soft limit of 10 child tables in every data form.

  • A default soft limit of 100 columns per child table.

  • An upper limit of 5000 rows per child table.

  • An upper limit of 30 events per data form (button fields not included).

2. Can I change field data types with more than 5000 items in a data form?

Ans) You cannot change field data types in a data form when there are more than 5000 records. This restriction is in place to prevent potential versioning issues when modifying data types for large data forms. Changing data types for many values can lead to inconsistencies and performance problems.

3. Are there any field types in Kissflow Data forms that do not have soft limits?

Ans) Yes, certain field types in Kissflow forms are not subject to soft limits:

  • Rich text fields.

  • Grid fields.

  • Button fields (these have a separate soft limit of 100 buttons per data form, in addition to the default form limit).

Rich text and Grid fields are exempt from restrictions as they don't contain metadata.

4. What happens if I duplicate a section with increased limits?

Ans) If a data form with increased limits is duplicated, the new data form will inherit the same incremented limits.

5. Will I receive any warnings when approaching these limits?

Ans) Yes, warnings will appear when you are close to reaching the limits. For example, when you have 990 fields and 90 columns, you will receive warnings indicating that you are approaching the limit and suggesting that you request an extension if needed.