Board settings

If you can handle a board, you may modify how your board functions by changing specific options.

To configure or change settings for a board form, click the Settings tab of your board form.

General settings

On the General tab, you can configure some of the main parameters of your board form. You can change the name and item type, as well as configure how titles appear on each board form:

• Board name - this field shows the current name of the board. It is possible to change the name.
• Item type - the type of items that are managed in the Board. You can rename the item type here.
• ID prefix - The prefix for Item IDs generated in this system. For example, if you use IT, items will be numbered IT-001, IT-002, and so on.
• Configure form title - specify a format that is used to auto-generate titles on each board form.

  

Configuring form titles

To configure form titles, click the Add button (+) and arrange default system fields or form fields in the order you want, and then click Save. Based on this format, titles are auto-generated and are displayed on top of each board form.

Configuring custom statuses

Statuses indicate the progress of an item in a workflow. On the Workflow tab of your board form, you can view all the default system statuses that are in use. 

They are:

• New - assigned to all new items that are not yet progressed
• In progress - assigned to all items that are in progress
• Done - assigned to items for which actions were taken and resolved
• Closed - assigned to all items that don’t need any further action
• Reopened - assigned to items that are reopened for resolution after closure

Creating a custom status

In addition to these default statuses, you can also create custom statuses. Custom statuses allow for detailed tracking of items that are in progress. However, they can only be created under the In progress category.

To create a new custom status, click the Add a custom status button under the In Progress section, and enter a name for the status. You can create multiple custom statuses and reorder them according to your workflow. After making these changes, click Save.

To delete a custom status that you no longer need, click the Delete button next to a status. However, if there are items mapped to this status, you will not be able to delete it. You will have to reassign these items to a different status before deleting them.

Optional settings

Priority

Priority indicates the urgency to resolve an item. Setting a priority allows you to manage and track your items efficiently.

For example, if there are items that are of a higher priority, you can set their priority to High or Critical. Critical items are easily identifiable and therefore easier to track.

On the Optional tab, you can turn on or off priority for the entire board form.

When you turn off priority, the Priority field will be hidden across the board in:

• Views
• Form
• Filters
• Sort
• Integrations

The field is hidden even if it was used to set up any of the above-mentioned features.

For instance, if you created a filter that used priority when you turn it off, the filter will no longer consider a priority to filter items.

Also, If you have used priority to define validations or create expressions in a form field, you will not be able to turn off a priority. You will have to clear these dependencies first.

Watchers

Enabling this setting lets you allow roles with initiate and manage permissions to start watching items. Watchers receive notifications on item updates.

Security settings

On the Security settings tab, you can restrict flow and field permissions.

By default, all other flows in your account are able to find values in your board form. If you want to restrict this, select Choose flows that can look up this board system and type the flows you want to grant access to the board system. To remove a flow, click the Remove button next to the flow name. Click Save when finished.

You can also restrict which fields are able to be looked up. You can also restrict the fields that can be looked up by other flows.

Multilingual settings in forms

Multilingual settings allow Kissflow Process admins/developers and Board admins to customize and present their workflow forms in various languages by incorporating manually translated form labels.

For instance, if you've designed a form in English but wish to cater to Chinese speakers, follow the steps below. Once set up, the form will adjust to Chinese for users who've chosen Chinese in their profile settings, ensuring a seamless experience for both English and Chinese speakers.

1. Select the language.
2. Download the form labels.
3. Manually translate the labels.
4. Import the labels back into the form.

This feature is available for standalone Kissflow Processes and Boards. Only languages available at the platform level will be supported within forms.

Visit Multilingual settings to learn about adding multiple languages in detail.