List overview

What is a list?

A list is a single-column dataset. Forms in your flows can use the list data in dropdowns, checklists, or checkbox/multi-select fields.

Common list examples

  • Department.
  • Leave type.
  • Countries.
  • States.
  • Bank account type.
  • Payment type.

How to use lists in Kissflow

A dropdown list can be used when a single option has to be selected from the list of options. For example, on a paid time off (PTO) process, users can select a single type of leave (sick, vacation, personal, etc.)

Lists are used in checklist fields. You can add a checklist of items that need to be completed as a part of a step in a workflow. For example, in an employee onboarding process, some steps might include checklists like IT creating accounts for multiple software applications.

Lists are also used in checkbox/multi-select fields when you want to let users pick multiple items. For example, in a travel request process, users can select if they need air, local, and/or accommodation assistance.


You can add up to 249 list items, each with a limit of 150 characters.