IF function
The IF function returns one value if a boolean expression is true and another value if it is false.
The syntax is:
IF(<logical_test>,<value_if_true>,<value_if_false>)For these examples, we’ll assume the number field Food_rating has a value of 6.
Datatype |
Example |
Output |
Text |
IF(Food_rating > 5, ”Yummy”, ”Yucky”) |
Yummy |
Number |
IF(Food_rating > 5, 10, 1) |
10 |
Currency |
IF(Food_rating > 5, Currency(100, "USD"), Currency(10, "USD")) |
$100 |
Date |
IF(Food_rating > 5, today(), today().offset(2, "D")) IF(Food_rating > 5, Date(1970, 5, 29), Date(2015, 5, 29)) |
(Today’s date) 5/29/1970 |
You can also use the IF function when assigning a user to a step, or as a condition for when a step happens or not.
Use case |
Example |
Result |
Assigning a User |
IF(Food_rating > 5, _created_by, _created_by.manager) True and false values must both either be user fields in the form, or system user fields. |
Step assigned to the creator |
Step condition |
IF(Food_rating>5,true(),false()) |
Step happens |
Nested IF functions
You can have nested IF functions that look like this:
IF(Food_rating>5,”Yummy”,IF(Food_rating>3,”OK”,”Yucky”))
In this case,
- If the rating is above 5, it will display “Yummy”.
- If it is 4 or 5, it will display “OK”.
- If it is 3 or less, it will display “Yucky”.