User guideNotification events in boards
Item notifications
The item notifications listed below are predefined by the system, based on which you can create new custom notifications and configure trigger conditions, recipients, and content of your choice. These predefined notifications cannot be deleted but can only be toggled on or off.
S.no. |
Notification event |
Trigger |
Recipient |
1 |
Item assigned |
When an item is assigned to a user |
Item assignee and watcher |
2 |
Item status changed |
When the status of an item is changed |
Item assignee and watcher |
3 |
Item approaching its deadline |
When an item is approaching its deadline |
Item assignee and watcher |
4 |
Item breached its deadline |
When an item has breached its deadline |
Item assignee and watcher |
5 |
Note added to the item |
When a note is added to an item |
Item assignee and watcher |
6 |
Reaction to item notes |
When a user reacts to an item note |
Note author |
7 |
Mention in item notes |
When a user is mentioned in an item note |
Mentioned user |
8 |
Item deleted |
When an item is deleted |
Item assignee and watcher |
9 |
Watcher added |
When a watcher is added to an item |
New item watcher |
10 |
Watcher removed |
When a watcher is removed from an item |
Last item watcher |
11 |
Subitem assigned |
When a subitem is assigned to a user |
Subitem assignee |
12 |
Subitem due date updated |
When a subitem’s due date is updated |
Subitem assignee and item watcher |
13 |
Subitem state changed |
When the state of a subitem is changed |
Subitem assignee and item watcher |
14 |
Subitem assignee changed |
When the assignee of a subitem is changed |
Last subitem assignee and item watcher |
15 |
Subitem approaching its deadline |
When a subitem is approaching its deadline |
Subitem assignee and item watcher |
16 |
Subitem breached its deadline |
When a subitem has breached its deadline |
Subitem assignee and item watcher |
17 |
Item converted to a subitem |
When an item is converted to a subitem |
Item assignee and item watcher |
18 |
Subitem converted to an item |
When a subitem is converted to an item |
Subitem assignee and item watcher |
19 |
Subitem moved to another item |
When a subitem is moved to another item |
Subitem assignee and item watcher |
20 |
Subitem deleted |
When a subitem is deleted |
Subitem assignee and item watcher |
21 |
Note added to the subitem |
When a note is added to a subitem |
Subitem assignee and item watcher |
22 |
Reaction to subitem notes |
When a user reacts to a subitem note |
Note author |
23 |
Mention in subitem notes |
When a user is mentioned in a subitem note |
Mentioned user |
24 |
Item about to start |
When an item is about to start |
Item assignee |
25 |
Item started |
When an item has started |
Item assignee and item watcher |
26 |
Subitem about to start |
When a subitem is about to start |
Subitem assignee |
27 |
Subitem started |
When a subitem has started |
Subitem assignee |
Board management notifications
S.no. |
Notification event |
Trigger |
Recipient |
1 |
Admin added to the board |
Admin added to the board |
New admin |
2 |
Member added to the board |
Member added to the board |
New member |
3 |
Restricted member added to the board |
Restricted member added to the board |
New restricted member |
4 |
Initiator added to the board |
Initiator added to the board |
New initiator |
5 |
Viewer added to the board |
Viewer added to the board |
New viewer |
6 |
Board view shared |
Board view shared |
Admins and members |
7 |
Board view updated |
Board view updated |
Admins and members |
8 |
Board view deleted |
Board view deleted |
Admins and members |
9 |
Board view hidden |
Board view hidden |
Admins and members |
10 |
Board's item type changed |
Board's item type changed |
All members |
11 |
Board renamed |
Board renamed |
All members |
12 |
Board duplicated |
Board duplicated |
Duplicator |
13 |
Board deleted |
Board deleted |
All members |
14 |
Board archived |
Board archived |
All members |
15 |
Board duplication failed |
Board duplication failed |
Duplicator |