Field settings

You can select the field in the editor, access its settings by clicking the Gear icon () or modify its settings directly from the Field properties panel.

Name and Field ID

Enter the name of the field under Name. It is a mandatory field. The field type is the field's data type. It denotes the nature of the data that's stored in the field. Learn more about field types here.

The field ID is a unique string mapped to the field automatically. You'll need it when creating expressions. 

• Kissflow will automatically assign a field ID that is identical or similar to the field name. 
• You can customize the field ID when creating the field, but you cannot change it after publishing the form. 
• Field IDs cannot have spaces. Underscores will be added automatically if you press the spacebar. 
• There are a few restricted names like Status that you cannot use as the field ID.

Required

When you mark a field as required by enabling the Required? toggle, it must have a value at the first step where it becomes editable.

For example, if a field is required but hidden in the first two steps and only becomes editable in the third, the error message will appear at the third step if the field is left empty.

Note:

Required fields will have a small red asterisk beside them on the live form.

Adding conditions to required fields

You can mark a field as required based on specific conditions using values entered in other fields.

To set this up:

1. Turn on the Required? toggle for the field.

2. Click the + icon next to Mark as required when. The Add conditions popup will appear.

3. Add the conditions that should trigger the requirement.

   • You can set multiple conditions and choose whether all must match (Match all) or any one (Match any).

4. Click Done to apply the condition.

For example, you can configure the Attach bill field to be required only when the Reimbursement amount is greater than $1000. This helps keep the form clean for smaller transactions while enforcing data collection for larger ones.

Adding more conditions

To add more conditions at any time, go to the field’s settings. Below the list of existing conditions, click + Add a condition. The Add conditions popup will appear, where you can define the required conditions.

Removing a condition

To remove a condition, simply click the remove (-) icon next to the applied condition.

Help text

Help text appears underneath the field and helps users know what to enter. 

 

Default value

This is a placeholder value that displays in the field before a user enters any information. 

Computed field

Some fields allow you to use an expression to load data onto the field. Learn more about expressions. 

Field type

There are 20 different types of fields to use on your form. Each field is strongly associated with a certain data type. The data type is very important if you are going to use it in any expression. The field type also determines if you can have a default value, and what validations and appearance options you have.  

Name	Data type	Usage	Example	Default value?	Expressions?	More info
Text	Text	Enter a short amount of data on a single line.		Y	Y	More here
Text area	Text	Enter a larger amount of formattable data on multiple lines.		N	N	More here
Email	Text	Collects valid email addresses.		Y	N	More here
Number	Number	Enter only numbers.		Y	Y	Uses commas for thousands, millions Configure the number of decimal places to display
Currency	Number	Enter a number displayed as currency.		Y	Y	Choose which currencies to accept
Date	Date	Pick a date.		Y	Y	Formatted based on your locale
Date & Time	Date	Pick a date and time.		Y	Y	Based on your timezone
Yes/ No	Boolean	Choose yes or no.		Y	N	More here
Image	None	Upload and view an image.		N	N	More here
Rating	Number	Give a rating of 1-5 stars.		Y	N	More here
Dropdown	Text	Select one option from a list.		Y	N	More here
Checkbox/Multi-select checkbox	List	Select more than one option from a list.		N	N	Checkbox/ Multi-select checkbox
Slider	Number	Select a number on a slider.		Y	N	Set the min and max range and intervals
User	User	Select a user in your system.		N	N	More here
Checklist	List	Check off items.		N	N	Cannot be made required
Attachment	Attachment	Attach files.		N	N	Maximum size is 100 MB
Signature	Image	Draw your signature.		N	N	More here
Lookup	Reference	Select items found in other flows.		N	N	More here
Remote lookup	Text or JSON	Retrieve real-time data from a third-party system.		N	N	More here
Rich text	None	Add static formatted text and media to your form.		N	N	More here
Aggregation	Text or Number	Aggregate table data.		N	N	More here
Sequence number	Text	Add a recurring serial or sequence number to each item in your process.		N	Y	More here