Basic and advanced fields

Technical writer
Manju_Lekha_Singaram
updated 2 wk ago

We have classified the fields into two primary categories - All fields and AI-suggested fields for your easy understanding. The All fields tab is further organized into sub-categories such as:

Basic fields.
Advanced fields.
File and media.
Data lookup.
Widget.

Navigate to the respective form editor in your flow to access the Fields panel to your left side. Toggle between the All fields and AI-suggested fields tabs to access the field that you would like to use in your flow form. You have to drag and drop a field from this panel onto your form editor to add it. You can also click the empty area in your form section to quickly search for a field and add it instantly.

Basic fields

The following are the available basic fields:

Field	Description
Text	Stores a single line of text
Text area	Stores multiple lines of text with limited formatting options
Number	Stores numbers or decimals
Date	Stores date only
Date & Time	Stores date along with timestamp
Dropdown	Stores multiple values but lets the user select only one value at a time
Yes/No	Stores binary information like Yes or No.
Multi-select dropdown	Stores multiple values and lets the user select more than one value at a time
Checkbox	Stores multiple values and lets the user check one or more values at a time
Currency	Stores currency values
Email	Stores valid email addresses
User	Stores usernames only
Radio button	Stores multiple values and lets users select only one option at a time

Advanced fields

The following are the available advanced fields:

Field	Description
Aggregation	Collects data from different fields and lets users perform operations like SUM, AVERAGE, CONCATENATE, etc.
Signature	Stores the user's signature. The user can directly sign in the area provided or upload their signature file accordingly.
Sequence number	Generates a number in sequence number automatically whenever a flow item is submitted.
Scanner	Scans QR codes and barcodes.
Geolocation	Store location of the users with their consent.

Widget

The following are the available widgets:

Field	Description
Slider	Lets the user slide over a number scale to feed their input. The value is stored as a number.
Rich text	Stores multiple lines of text supported along with many formatting options.
Rating	Stores rating values.
Checklist	Displays a list of options that can be checked off by the form user.
Grid	Stores rows and columns to optimize empty space.
Button	Stores on-click event actions.

File & Media

The following is the list of fields that support attachments:

Field	Description
Attachment	Stores many file types like DOC, PDF, XLS, XLSX, ODS, etc.,
Image	Stores image files like JPG, JPEG, PNG
Smart attachment	Fetches data from an attachment like a receipt or an invoice, thereby saving the end-user time manually filling in the form fields.

Data lookup

The following is the list of lookup fields:

Field	Description
Lookup	Loads data from other flows onto the form
Remote lookup	Fetches data from an external data source

FAQs

1. What are the various soft limits in Kissflow forms?

Ans) To improve performance and ensure efficient use of resources, Kissflow has put up the following restrictions on each form:

A maximum of 1000 fields per form.
A default soft limit of 10 child tables in every form.
A default soft limit of 100 columns per child table.
An upper limit of 5000 rows per child table.
An upper limit of 30 events per form (button fields not included).

2. Can I change field data types in a form with more than 5000 items?

Ans) You cannot change field data types in a form when there are more than 5000 records. This restriction is in place to prevent potential versioning issues when modifying data types for large forms. Changing data types for many values can lead to inconsistencies and performance problems.

3. Are there any field types in Kissflow forms that do not have soft limits?

Ans) Yes, certain field types in Kissflow forms are not subject to soft limits:

Rich text fields.
Grid fields.
Button fields (these have a separate soft limit of 100 buttons per form, in addition to the default form limit).

Rich text and Grid fields are exempt from restrictions as they don't contain metadata.

4. What happens if I duplicate a section with increased limits?

Ans) If a flow with increased limits is duplicated, the new flow will inherit the same incremented limits.

5. Will I receive any warnings when approaching these limits?

Ans) Yes, warnings will appear when you are close to reaching the limits. For example, when you have 990 fields and 90 columns, you will receive warnings indicating that you are approaching the limit and suggesting that you request an extension if needed.